Venue Information
Please note that we are located in a quiet residential neighbourhood and respect our neighbours
Indoor venue hire, outside area not designated for children to play or extended gathering groups of people
Facilities
Free wifi
Kitchenette
Foyer for catering display
Audio-visual system
Independent stage lighting system
Lapel/hand-held microphones
Induction loop for the hard of hearing
Automated projector screen
Disabled access & facilities
Air conditioning
Underfloor heating
Flexible mood lighting
Electric blinds & window opening system
Good natural light
Small onsite car park - 8 cars with on-street parking
License for films, live & recorded music
Onsite staff
Hours
Monday - Friday - 08.00 - 22.00
Sunday - 12.00 - 20.00
Saturday - 08.00 - 22.00
Saturdays - min 5 hours
eg. 09.00 - 14.00 / 15.30 +
Sundays - min 4 hours
eg. 12.00 - 16.00
If you require other times, please contact us
Hall set up and clearing away to be included in the event hours
The venue gates will be locked at closing time (with music stopping 1 hour before end time), ensure that the hall has been vacated and left in same condition as it was when you arrived.
Allow min. 1 hour to clear up and allow 15 mins to exit the venue car park, before your end time. Extra costs applied if exiting is not at agreed time. (£150-250)
Weddings, Engagements & such special occasions are taking 2-3 hours to clear up by the guests.
Availability
We cater for a range of events, however cannot cater for:
Teenage parties including 18th, & 21st parties
Stag & Hen parties
Indoor Fire ceremonies (tbc)
Outside bouncy castles or any other children’s entertainment outside
Events with loud DJ music (we have a sound limiter in place which provides a good level of sound)
1st birthday parties with DJ
Alcohol - We do not accept large parties into the late evening with alcohol or loud DJ music. Wedding receptions, anniversaries and ceremonies with sit down meal only we will consider alcohol. PLEASE CONTACT THE VENUE FOR FURTHER INFORMATION.
No spirits or beer may be bought into the Venue.
Entertainment
Entertainment must be approved by venue.
Small soft play areas inside max height 5ft.
Bouncy castles inside no higher than 8.6ft, otherwise will be turned away.
No children’s entertainment outside and children are to stay inside the hall at all times, under supervision. Additionally no smoke machines and such like.
You are most welcome to book in a visit, we’d love to show you around
Further information
Catering
Foyer available to lay our cold and warm food, at this moment in time we cannot allow any cooking on-site, inside venue or outside venue including catering vans. Microwaves are not allowed on site, smaller electrical items such as hot dog maker or popcorn maker are only allowed in the kitchenette not hall, no candy floss machines. The Venue must be notified in advance of any electrical equipment (PAT certified) and we suggest not to rent out equipment before the Venue has approved.
Sound System
It is recommended to bring your own sound system which you can plug in your phone or computer. All music has to stop 1 hour before event finishes, as during this time guests will need to leave for you to clear and clean the venue. On occasions the Venue will permit guests to use our in-house sound system but recommended you to bring back-up incase of technical issues. The Venue cannot be held responsible for the failure of our sound system. Please ensure your device is updated with any new system changes by your provider. For stage performances including musicians the hirer has to have own sound technician. A sound limiter is installed with music no louder than 80db inside the hall.
Customer suppliers
All customer suppliers are required to hold the necessary insurance and required to complete their own risk assessment form on arrival and present to Amrita Hall if requested.
Decorations
Decorations are not allowed to be fixed onto the walls, door frames, outside sign and anywhere on the Premises. Decorators often ask for stage lights to be switched on, this is an extra charge so please add to your enquiry for quotation. No stapling decorations to the stage. No confetti or such material.
NO FLAMES, LIT CANDLES IN THE PREMISES, except for catering chaffing dishes serving food.
Weddings, Engagements, and other Celebratory events, including over 100 guests
All rubbish MUST be taken away with you at the end of the evening. Allow 2-3 hours for clear up in your event time, to finish clearing by 20.00 Sunday or 22.00 Mon - Sat.
Dimensions
Provide sizes to your decorators
Hall - 200 sq m (est. 18 x 11m) – 59 x 36ft
Stage - 5m (w) x 3m (d) 42cm (h)
16.4ft (w) x 9.84ft (d)Tables (6ft x 2.5ft) x18 (hall & foyer) and chairs x160 are included in the hire and stored in the hall.
Standing - comfortable 200 people including stage. Seated theatre style - 160
Seated buffet style - 144 (no dance floor), 8 person table
Stage is a fixed feature, additional costs apply to remove. Stage and cupboards are not to be moved by customer.
Car Park
We have parking for 8-12 cars onsite, and you may allocate these for specific guests or suppliers.
The other guests are directed to park on nearby roads such as LETCHWORTH DRIVE, HAYES LANE, MEAD WAY & CAMERON ROAD. DO NOT PARK IN FAIR ACRES AS RESTRICTIONS IN PLACE. (We advise you to adhere to any parking rules & restrictions on local roads, as this is subject to change).
DO NOT PARK IN FAIRACRES - Car Parking information to pass to guests
IMPORTANT - A quick exit from the car park and venue is required at the end time, no loitering, otherwise host will be liable for ‘late exit fee’. Likewise, no loud voices including shouting or screaming and music at any time, otherwise host deposit will be withheld.
Photography
Amrita Hall (M.A. Centre, UK) reserves the right to take photographs for promotional purposes.